From 636037a1cfed6d46aee10326271d93795ff45e9b Mon Sep 17 00:00:00 2001 From: Katherine Duerden Date: Tue, 9 Jan 2024 17:24:22 +0000 Subject: [PATCH 1/3] Update non-normative text - publish-data-openly.md Copy updates to include mention of new grantee amendments mechanisms. --- documentation/guidance/publish-data-openly.md | 9 ++++++--- 1 file changed, 6 insertions(+), 3 deletions(-) diff --git a/documentation/guidance/publish-data-openly.md b/documentation/guidance/publish-data-openly.md index e077822f..48b22d25 100644 --- a/documentation/guidance/publish-data-openly.md +++ b/documentation/guidance/publish-data-openly.md @@ -69,14 +69,14 @@ Here are some examples of what other 360Giving publishers have done. Linking 360Giving from an existing webpage: - Community Foundation for Surrey -- Somerset Community Foundation +- Somerset Community Foundation - John Lyon’s Charity - Virgin Money Foundation Linking 360Giving data from a dedicated open data page: - Andrew Lloyd Webber Foundation - BBC Children in Need -- City Bridge Trust +- City Bridge Foundation - The National Lottery Heritage Fund ### Data hosting for public sector organisations @@ -85,7 +85,7 @@ Some local authorities can have dedicated open data portals for hosting informat Alternatively, public sector organisations may be able to use the central data.gov.uk website to host their 360Giving data. Examples of public sector data hosting pages: -- Greater London Authority +- Greater London Authority - London Borough of Hounslow - Stockport Metropolitan Borough Council @@ -113,6 +113,9 @@ An organisation is free to decide to stop publishing data and/or can remove the 360Giving has a Take down policy for the data linked from our Data Registry and loaded into our tools, so we will remove any published data on request. +### Making amendments to published data +Take down requests are rare. It is however common for publishers to make changes to published data to correct errors or make updates when changes are made to a grant. In addition to changes you make to your own data, you may receive requests from grantees to amend information about their organisations that might be incorrect or misleading. See our [guidance on making updates](../../guidance/making-updates/) to your data and the mechanism for grantees to request amendments. + ```eval_rst .. _alternative-hosting-options: ``` From 1b44ce60fff8e70c3941341744b12dd536b4ca19 Mon Sep 17 00:00:00 2001 From: Katherine Duerden Date: Tue, 9 Jan 2024 17:31:34 +0000 Subject: [PATCH 2/3] Non-normative guidance Update to making-updates.md Updates to incorporate information about new grantee amendment mechanism. --- documentation/guidance/making-updates.md | 11 ++++++++++- 1 file changed, 10 insertions(+), 1 deletion(-) diff --git a/documentation/guidance/making-updates.md b/documentation/guidance/making-updates.md index 5b0890a1..e4a138db 100644 --- a/documentation/guidance/making-updates.md +++ b/documentation/guidance/making-updates.md @@ -60,6 +60,15 @@ For further guidance about making changes to your data to note variations to you Making amendments to your 360Giving data can be done manually, by taking a copy of your published data file and making the necessary changes. You then save the file and re-upload it to your website, replacing the current file. +### Grantee amendments +Recipients of grants published in 360Giving data have a mechanism to report issues related to inaccurate or misleading information about their organisations; such as the recipient name or recipient identifiers, description text or location. The mechanism also allows recipients to request the removal of information considered personal or sensitive. + +If a recipient organisation raises a valid issue about data you have published using the **Grantee Amendment** form, the details will be passed on to your organisation by 360Giving. + +Publishing organisations are not required to make changes to their 360Giving data following a recipient request, unless there is a data protection infringement. However sharing high-quality and accurate information benefits both funders and recipients by reducing the risk of the information being misunderstood or misused. It is expected that requests to remove personal or sensitive information should be actioned promptly, and in these cases, 360Giving will follow our existing Take Down Policy. + +Find out more about the grantee amendments mechanism. + ### Changing how your name appears in 360Giving tools The name of the funding organisation that appears on GrantNav and 360Insights is mostly derived from the 360Giving data that is published. This means that to update how your name appears you need to update the text in the Funding Org:Name column in your data, and then re-publish the file(s). @@ -70,7 +79,7 @@ A fundamental aspect of publishing using the 360Giving Data Standard, and publis An organisation is free to decide to stop publishing data and/or can remove the data from their website, however the information that has been published may still be held and used by anyone who has already downloaded it. -360Giving has a Take down policy for the data linked from our Data Registry and loaded into our tools, so we will remove any published data on request. +360Giving has a Take Down Policy for the data linked from our Data Registry and loaded into our tools, so we will remove any published data on request. ### What's next? Read our introduction the tools that use 360Giving data. From 2cdbc1a0b220d1f0f35750ba075f6a49e59e1387 Mon Sep 17 00:00:00 2001 From: Katherine Duerden Date: Tue, 9 Jan 2024 17:33:27 +0000 Subject: [PATCH 3/3] non-normative guidance update to before-starting.md Changes to incorporate mention of new grantee amendments mechanism. --- documentation/guidance/before-starting.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/documentation/guidance/before-starting.md b/documentation/guidance/before-starting.md index f2f8b230..8a64b4a9 100644 --- a/documentation/guidance/before-starting.md +++ b/documentation/guidance/before-starting.md @@ -51,8 +51,9 @@ For many publishers, preparing their data is a manual process that involves expo

### Updating 360Giving data -- Once you have published 360Giving data for the first time, you will decide whether to make updates to add more grants on an annual basis or more frequently. +- Once you have published 360Giving data for the first time, you will decide the frequency of your updates to add more grants. - It is a good idea to document your publishing process as a reminder for when you come to make updates to your data. +- You can amend data you have published to correct errors or make updates to reflect changes to your grants. You may also receive requests from grantees to make amendments if any inaccurate or misleading information has been published about their organisation.

Read more