applicant-questions.txt

Background
---

Outreachy applicants have trouble parsing and understanding our very
complex eligibility rules. We need an automated system that checks their
answers and tells them whether they are eligible.

In this design document, the question format is posed as:

Number. Question
        D: Data format (e.g. check many, check one, integer, date,
           character field, URL)

Questions to Ask Applicants
---------------------------

At the top of every page, display a reassuring message:

"Please answer the following questions honestly so that we can determine
your eligibility. This information will not be shared with anyone
outside of the [Outreachy
organizers](https://www.outreachy.org/contact/)."

General Questions
===


1. Will you be 18 years of age or older by {internship start date}?
   D: Y/N

2. Have you ever been accepted as an intern for Google Summer of Code or
   Outreachy?
   D: Y/N

   If you were accepted as an intern but did not complete the internship
   for any reason other than medical issues, please select yes.

3a. Will you be enrolled in a university or college from {internship start
   date} to {internship end date}?
   D: Y/N

3b. Will you be employed as a part-time or full-time employee full-time employee,
    from {internship start date} to {internship end date}?
   D: Y/N

3c. Will be a self-employed contractor from {internship start date} to
    {internship end date}?
   D: Y/N

3d. Will you have other time commitments that require more than 10 hours a week
for longer than a week from {internship start date} to {internship end date}?
   D: Y/N

If 1 is No, or 2 is Yes, then the applicant is not eligible. Stop the
application here and tell them they're ineligible. Otherwise proceed to
section "Country of residence and origin".

Country of residence and origin
===

4. Are you a national or permanent resident of the United States of
   America?
   D: Y/N

   If you are a USA permanent resident, please answer yes regardless of
   your country of origin. If you have dual citizenship with USA and
   another country, please answer yes.

5a. Will you be residing in the United States of America during your
   internship?
   D: Y/N

   Please answer yes if you are residing in the USA, even if you are a
   citizen of a country other than USA.

5b. Are you a person or entity restricted by US export controls or
   sanctions programs?
   D: Y/N

6. Are you a resident or national of Crimea, Cuba, Iran, North Korea, or
   Syria?
   D: Y/N

   If you have citizenship with of one of these counties, please answer
   yes, even if you are not currently living in those countries.

7. Are you eligible to work for 40 hours a week in the country you will
   be living in during the Outreachy internship period?
   D: Y/N

   Please note that in some countries, students studying abroad on a
   student visa may not be eligible to work full-time (40 hours a week). If
   you are on a student visa, please double check with your school
   counselors before applying.

   Additionally, in some countries, spousal visas may not allow spouses to
   work. Please contact your immigration officer if you have any questions
   about whether your visa will be impacted by full-time work (40 hours a
   week).

If 5b is Yes, 6 is Yes, or 7 is No, the applicant is not eligible. Stop
the application here and tell them they're not eligible. If they
answered Yes to #5 but are otherwise eligible, tell them to contact the
Outreachy organizers.

If 4 is Yes, or 5a is Yes, proceed to "USA Residents Demographics"
section. Otherwise, proceed to "Gender Identity" section.

USA Residents Demographics
===

Outreachy internships are open to [specific
demographics](http://graphics.wsj.com/diversity-in-tech-companies/) who
are traditionally under-represented in the in the United States
technology sector.

8. Are you Black/African American, Hispanic/Latin@, American Indian,
   Alaska Native, Native Hawaiian, or Pacific Islander?
   D: Y/N - default to "No"

Gender Identity
===

9. What gender do you identify as? Check all that apply.
   If you don't know what a term means, please do not check it.

[] Woman
[] Demi-girl
[] Man
[] Demi-boy
[] Non-binary
[] Demi-non-binary
[] Genderqueer
[] Genderflux
[] Genderfluid
[] Demi-fluid
[] Demi-gender
[] Bigender
[] Trigender
[] Multigender/polygender
[] Pangender/omnigender
[] Maxigender
[] Aporagender
[] Intergender
[] Maverique
[] Gender confusion/Gender f*ck
[] Gender indifferent
[] Graygender
[] Agender/genderless
[] Demi-agender
[] Genderless
[] Gender neutral
[] Neutrois
[] Androgynous
[] Androgyne
[] Prefer not to answer
[] Other - please contact Outreachy organizers privately with this
   information

10. Do you consider yourself to be transgender? If you don't know what
    transgender means, please say no.

() Yes
() No
() Questioning

11. Do you consider yourself to be gender non-conforming, gender
    diverse, gender varient, or gender expansive?  If you don't know what
    those terms mean, please say no.

() Yes
() No
() Questioning

If #8 is No, and only "Man" is checked on #9, and #10 is No, and #11 is
No, they are not eligible. Stop the application and politely point them
to the Outreachy opportunities page and Google Summer of Code.

If #3 is Yes (they are a student), proceed to the "Student Information"
section. Otherwise, proceed to the "Work Information" section.

Student Information Section
===

University Information:

12. University website
    D: URLField

13a. University name
     D: CharField

13b. What degree are you pursuing?
     D: CharField

13c. What is your major or field of specialty?
     D: CharField

Questions about your current term/semester:

13d. (Optional) If your university uses term numbers (e.g. 7th term), enter your current term number.
     D: IntegerField

13e. (Optional) If your university uses term names (e.g. Winter term of Sophomore year), enter your current term name and year.
     D: CharField

14. What is the first possible day of classes for all students?
    D: Date

    If you started this term late, use the date that classes start for
    all students, not the late registration date.

    If students who are in different school years or different semester
    numbers start classes on different dates, use the first possible
    date that students in your year or semester start classes.

    If you do not know when the term will start, use the start date of
    that term from last year.


15. What is the last day of exams for all students?
    D: Date

    This is the date your university advertises for the last possible
    date of any exam for any student in your semester. Use the last possible
    exam date, even if your personal exams end sooner.

16. How many credits does a typical student register for?
    D: Integer

    If your university has different credit requirements for each
    semester for students in your major, use the number of credits that are
    listed on your syllabus or class schedule.

17. What is the total number of credits you are enrolled for this term?
    If you aren't registered yet, please provide an approximate number of
    credits.
    D: Integer

18. How many credits are project credits that will be satisfied by the Outreachy
    internship?
    D: Integer

19. How many credits are for graduate thesis or research credits (which won't
    involve the Outreachy internship)?
    D: Integer

Questions about your next term/semester:

13d. (Optional) If your university uses term numbers (e.g. 7th term), enter your next term number.
     D: IntegerField

13e. (Optional) If your university uses term names (e.g. Winter term of Sophomore year), enter your next term name and year.
     D: CharField

14/20. What is the first possible day of classes for all students?
    D: Date

    If you started this term late, use the date that classes start for
    all students, not the late registration date.

    If students who are in different school years or different semester
    numbers start classes on different dates, use the first possible
    date that students in your year or semester start classes.

    If you do not know when the term will start, use the start date of
    that term from last year.


15/21. What is the last day of exams for all students?
    D: Date

    This is the date your university advertises for the last possible
    date of any exam for any student in your semester. Use the last possible
    exam date, even if your personal exams end sooner.

16/22. How many credits does a typical student register for?
    D: Integer

    If your university has different credit requirements for each
    semester for students in your major, use the number of credits that are
    listed on your syllabus or class schedule for that semester.

17/23. What is the total number of credits you are enrolled for this term?
    If you aren't registered yet, please provide an approximate number of
    credits.
    D: Integer

18/24. How many credits are project credits that will be satisfied by the Outreachy
    internship?
    D: Integer

19/25. How many credits are for graduate thesis or research credits (which won't
    involve the Outreachy internship)?
    D: Integer

Student eligibility is a complex algorithm:

#FIXME - does this work if there's only one term that begins after the
internship starts and ends before the internship ends?

calculate number of full-time weeks free
----------------------------------------

if enrolled in current term (#17 != 0):
	full-time start date = #15
else:
	full-time start date = internship start date

if enrolled in next term (#23 != 0):
	full-time end date = #20
else:
	full-time end date = internship end date

full-time days free between terms = (full-time end date - full-time start date)


calculate number of eligible half-time weeks free
-------------------------------------------------


if enrolled in current term (#17 != 0) AND
	the number of credits they're enrolled for (#17)
	minus the number of credits used as internship credits (#18)
        minus the number of thesis or research credits (#19)
        is less than or equal to half of the typical credits (#16 / 2)
	then count those weeks as eligible part-time weeks.

	if ((#17 != 0) and (#17 - #18 - #19) <= (#16 / 2))
		part-time days for current term = (#15 - internship start date)
	else
		part-time days for current term = 0

full-time days free between terms = (full-time end date - full-time start date)

if enrolled in next term (#23 != 0) AND
	the number of credits they're enrolled for (#23)
	minus the number of credits used as internship credits (#24)
        minus the number of thesis or research credits (#25)
        is less than or equal to half of the typical credits (#22 / 2)
	then count those weeks as eligible part-time weeks.

	if ((#23 != 0) and (#23 - #24 - #25) <= round_down(#22 / 2))
		part-time days for next term = (internship end date - #20)
	else
		part-time days for next term = 0

if (full-time days free + part-time days free) >= 7*7:
	eligible!
else
	not eligible :(

If not eligible, display the following information:

 - We define an academic term as starting the first day of classes for ALL
   students up to the last day in the exam period for ALL students. We cannot
   accept letters of exception for skipping classes, even if that is part of
   the standard university process for students with internships. We cannot
   accept proof of late enrollment in classes.

If eligible, and person is employed as a part-time or full-time employee, take them to the "Employment Information" section.

Employment Information
===

During the internship period, from {internstart} to {internend}, if you will be an employee of a company for any number of hours, please fill out the following forms.

26. What is the start date of your employment contract, or the first day you
    will be working during the internship period from {internstart} to {internend}?
    D: Date

27. What is the end date of your employment contract, or the last day you will
    be working during the internship period from {internstart} to {internend}?
    If you don't have an end date, use {internend}
    D: Date

28. (Optional) If your contract stipulates a break in work during the
    internship period (e.g. a teacher's contract specifying dates for a winter,
    summer, or spring break), what is the start date of that break?
    D: Date

29. (Optional) If your contract stipulates a break in work during the
    internship period (e.g. a teacher's contract specifying dates for a winter,
    summer, or spring break), what is the end date of that break?
    D: Date

30. What is the required number of hours per week in your employment contract?
    Note that we cannot accept verbal or written confirmation from your manager or
    boss that you will be working less hours than your employment contract
    requires.
    D: Integer

Calculating employment eligible is exactly like calculating the student
eligibility, only there's one "term", not two.  Part-time employment weeks are
eligible if the hours/week <= 20 hours.


Contractor Information
===

31. During the past three months, what is the average number of hours/week you
    have spent on contracted work and unpaid business development or business
    marketing for your consulting business?
    D: Integer

32. Will you be taking contracting work during the Outreachy internship period,
    from {internstart} to {internend}?
    D: Y/N

33. During the Outreachy internship period from {internstart} to {internend},
    what is the expected number of hours/week you will spend on contracted work and
    unpaid business development or business marketing for your consulting business?
    D: Integer

If #33 > 20 hours/week, they are not eligible.
If #31 > 20 hours/week, flag them as borderline.
If they are a student and also a contractor, flag them as borderline.

Other Time Commitment Information
===

34. Please describe what your time commitment is.
    D: 3 paragraph CharField

35. What is the start date of time commitment?
    D: Date

36. What is the end date of time commitment?
    D: Date

37. What is the average number of hours per week your time commitment take?
    D: Integer

Calculating time commitment eligibility is exactly like calculating the student
eligibility, only there's one "term", not two.  Part-time time commitment weeks are
eligible if the hours/week <= 20 hours.