| sidebar_navigation | description | keywords | ||||
|---|---|---|---|---|---|---|
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manage notifications and emails. |
incoming and outgoing notifications emails |
Configure Emails and notifications settings in OpenProject, i.e. email notifications and incoming email configuration.
Navigate to Administration → Emails and notifications.
| Topic | Content |
|---|---|
| Aggregation | Configure how individual actions are aggregated into a single action. |
| Email notifications | How to configure outgoing email notifications. |
| Incoming emails | How to configure settings for inbound emails. |
The setting User actions aggregated within specifies a time interval in which all notifications regarding a specific user's actions are bundled into one single notification. Individual actions of a user (e.g. updating a work package twice) are aggregated into a single action if their age difference is less than the specified time span. They will be displayed as a single action within the application. This will also delay notifications by the same amount of time reducing the number of emails being sent.
- Emission email address. This email address will be shown as the sender for the email notifications sent by OpenProject (for example, when a work package is changed).
- Activate blind carbon copy recipients (bcc).
- Define if the email should be formatted in plain text (no HTML).
The frequency of sending e-mails per work package can be set in this way.
Configure your notification email header and footer which will be sent out for email notifications from the system.
- Formulate header and/or footer for the email notifications. These are used for all the email notifications from OpenProject (e.g. when creating a work package).
- Choose a language for which the email header and footer will apply.
- Send a test email. Please note: This test email does not test the notifications for work package changes etc. Find out more in this FAQ.
- Do not forget to save your changes.
Here you can configure the following options.
- Define after which lines an email should be truncated. This setting allows shortening email after the entered lines.
- Specify a regular expression to truncate emails.
- Ignore mail attachment of the specified names in this list.
- Do not forget to save the changes.
To set up incoming email, please visit our Operations guide.
To configure individual email reminders, please visit our User guide.