TDM: PM team meeting

[ExperimentsInHonesty]

Overview

Create an agenda for the Wednesday 6pm PST PM meeting

Action Items

• Add weekly meeting agenda as comments to this issue
• Add items to the agenda as they come up throughout the week.

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #890 
- [ ] offboard team members that need it. See [TDM-Calculator Team Roster](https://docs.google.com/spreadsheets/d/13joo1xyUJfMeQ3hGD9sVM_ChE9iMy85UTXPmEkOiMaM) for members that have changed status
   - [ ] https://github.com/hackforla/tdm-calculator/issues/1618
   - [ ] https://github.com/hackforla/tdm-calculator/issues/1617
   - [ ] https://github.com/hackforla/tdm-calculator/issues/1048
- [ ] make sure there is a slide deck for stakeholder meeting #888 and there is a link to it in the agenda below
- [ ] Make sure that all items in the [New Issue Approval column either have someone assigned and its a draft, or a `ready for...` label](https://github.com/orgs/hackforla/projects/68/views/1?filterQuery=-label%3A%22ready+for+prioritization%22%2C%22ready+for+dev+lead%22%2C%22ready+for+product%22%2C%22ready+for+research+lead%22%2C%22ready+for+design+lead%22%2C%22Waiting+on+Stakeholder%22+status%3A%22New+Issue+Approval%22+no%3Aassignee). If this link has any issues, then they need to be labeled with the appropriate "ready for..." label
- [ ] Make sure that all items in the [Questions column have a `ready for...` label](https://github.com/orgs/hackforla/projects/68/views/1?filterQuery=-label%3A%22ready+for+prioritization%22%2C%22ready+for+dev+lead%22%2C%22ready+for+product%22%2C%22ready+for+research+lead%22%2C%22Waiting+on+Stakeholder%22+status%3A%22Questions%2FClarifications%22+-label%3A%22ready+for+design+lead%22). If this link has any issues, the issues will need to be labeled with the appropriate "ready for..." label
- Review the issues with the following labels on the project board and address issues, or add to this agenda to discuss.
   - [ ] [P: TDM: project board, label: `Ready for Product`](https://github.com/orgs/hackforla/projects/68/views/1?filterQuery=label%3A%22ready+for+product%22)
   - [ ] [P: TDM: project board, label: `Ready for Prioitization`](https://github.com/orgs/hackforla/projects/68/views/1?filterQuery=label%3A%22ready+for+prioritization%22)
   - [ ] Check to see if there are any new questions on https://github.com/hackforla/tdm-calculator/issues/1938. If there are any new questions, add the link to the comment to the New Items in the agenda below

### Recurring items: 
- [ ] Review assignments for each PM
   - [ ] [Bonnie](https://github.com/hackforla/tdm-calculator/issues/assigned/ExperimentsInHonesty)
   - [ ] [Parisa](https://github.com/hackforla/tdm-calculator/issues/assigned/parisajf)
   - [ ] [Angela](https://github.com/hackforla/tdm-calculator/issues/assigned/angelaliao1231)
   - [ ] [Chandana](https://github.com/hackforla/tdm-calculator/issues/assigned/fitprogram)
   - [ ] [Amitesh](https://github.com/hackforla/tdm-calculator/issues/assigned/amiteshsrivastava11)
   - [ ] [Sena](https://github.com/hackforla/tdm-calculator/issues/assigned/senakim18)
   - [ ] [NAME OF PMS]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label](https://github.com/hackforla/tdm-calculator/issues?q=is%3Aopen+is%3Aissue+label%3Aepic) and define how to break down further


### New Items
- [ ]
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Related Issue

• Document TDM Calculator team meeting times and who Must/Should/Can attend Document TDM Calculator team meeting times and who Must/Should/Can attend #960

[ExperimentsInHonesty]

2025-01-29 Meeting Agenda

Prework to prep for meeting

• Weekly label check #890
• offboard team members that need it. See TDM-Calculator Team Roster for members that have changed status
  • Onboard & Offboard: UI/UX #1618
  • Onboard & Offboard: Dev #1617
  • Onboard & Offboard: Product #1048
• make sure there is a slide deck for stakeholder meeting Slide Deck for Stakeholders Meeting #888 and there is a link to it in the agenda below
• Make sure that all items in the New Issue Approval column either have someone assigned and its a draft, or a ready for... label. If this link has any issues, then they need to be labeled with the appropriate "ready for..." label
• Make sure that all items in the Questions column have a ready for... label. If this link has any issues, the issues will need to be labeled with the appropriate "ready for..." label
• Review the issues with the following labels on the project board and address issues, or add to this agenda to discuss.
  • P: TDM: project board, label: Ready for Product
  • P: TDM: project board, label: Ready for Prioitization

Recurring items:

• Review assignments for each PM
  • Bonnie
  • Jeeyun
  • Parisa
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further

New Items

• Make sure the following issues are in the deck for next Tuesday
  • Update TDM's 2025 Timeline #2071
• Add this list to the all team meeting agenda. Most of these issues are new, and we need john to define the size
  • issues with no level
  • This is the Staging deck and the new meeting slide deck 2025-02-04
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

• Open issue on website team to update the team members.
  • Check to make sure there are no open issues already for updating the website team with tdm team members
  • open new issue to update team members

[Rabia2219]

2025-02-05 Meeting Agenda

Prework to prep for meeting

• Weekly label check #890
• offboard team members that need it. See TDM-Calculator Team Roster for members that have changed status
  • Onboard & Offboard: UI/UX #1618
  • Onboard & Offboard: Dev #1617
  • Onboard & Offboard: Product #1048
• make sure there is a slide deck for stakeholder meeting Slide Deck for Stakeholders Meeting #888 and there is a link to it in the agenda below
• Make sure that all items in the New Issue Approval column either have someone assigned and its a draft, or a ready for... label. If this link has any issues, then they need to be labeled with the appropriate "ready for..." label
• Make sure that all items in the Questions column have a ready for... label. If this link has any issues, the issues will need to be labeled with the appropriate "ready for..." label
• Review the issues with the following labels on the project board and address issues, or add to this agenda to discuss.
  • P: TDM: project board, label: Ready for Product
  • P: TDM: project board, label: Ready for Prioitization

Recurring items:

• Review assignments for each PM
  • Bonnie
  • Jeeyun
  • Parisa
  • [NAME OF PMS]
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further

New Items

• review TDM: Open Role for: Content Writer #2085
• off board Amitesh
• check to see if assignee is still on the project Update all issues to have instructions for updating the staging deck #1963
• finish onboarding Chandana Onboard & Offboard: Product #1048 (comment) (she needs to have a forwarding filter for the incoming emails setup)
  • while you are in the email, you can remove the filters anyone who is no longer a pm
• review Recruit volunteers for team open roles #1744, do we need any other open roles?
• let's discuss new procedure (and column) for the items in the On Dev - not yet pushed to Prod that will never be moved out of the column
• check on progress Implement Cosmetic Changes to the PDF Printout #1809
• review Design: Create Style Guide Presentation (Radio Buttons/Checkboxes) #1839
• please give us a demo Update figma pages to reflect accurate status #2060 and see my comment on the issue Update figma pages to reflect accurate status #2060 (comment)
• Change to reset button on the calculator #1993 (comment)
  • BW to RW: Did you review my notes?
  • BW to Tristian and John: lets discuss with Dev how we want to handle these types of bug reports in the future. Separate issues (like Tristian did), one issue, linked to original issues (like bonnie did)?
• review 2025-02-18 Release Updates and the Staging decks
• The following people need to provide information in TWE roster
  • Bilal Baig
  • Roslyn Wythe
  • Melissa Perry
  • Jeeyun Kim
• Open an issue on HFLA website team to update TDM page
  • Remove
  • Add
• Review Tristian's question Get your Team Questions Answered here #1938
• Go through the questions column and make sure all the leads have answered the issues for them
• Go through the New issue approval column and make sure the leads are aware of the issues and are finishing their drafts. When done they need to put ready for prioritization label on them.

Questions (I got my answer from John already)

• Q1: It says that the issue has been moved to the Released column but has it been pushed to prod?
  • Bug: Print Summary Page and PDF Printout are not showing the footer #2028 on 2025-01-30
  • Implement Admin Notes Editing Dialog #1931 on 2025-01-30
  • Implement Snapshot view link #1703 on 2025-01-30
  • Bug: My Projects Page: When filters change, go to Page 1 #2000 on 2025-01-30
  • The Reset Filters / Sort button should clear the search text on the My Projects page #2017 on 2025-01-30
  • Bug: The Created By Filter does not list partial matches list #2015 on 2025-01-30
  • Implement Filtering and Sorting for Admin Notes and DRO columns on My Projects Page #1651 on 2025-01-30
  • Implement Reset Filters Button on My Project Page #1915 on undetermined
  • Change Text Color on the Warning Buttons (sitewide) #1929 on 2025-01-30
  • Bug: When browser window is not extra wide, cannot see the left-most columns on My Projects Page #1927 on 2025-01-30
  • Implement Stable Sorting by Multiple Columns on the My Projects Page #1981 on 2025-01-30
  • Implement My Projects Page Filter Settings Retention #1683 on 2025-01-30
  • Modify Buttons that have a Close or Cancel function to use the "Secondary" button style #1920 on undetermined
  • Updates to Feedback page required fields  #1796 on undetermined
  • Replace graphics with Material Design Icons from Style Guide #1880 on undetermined

Q2: Review with John

• Color and typography changes to level 0 warning infobox #1822 (comment)
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

• We offboarded Amitesh and anyone else in the roster who was marked as inactive (there were several)
• Removed Johnson from his issue and send him a link to make an appointment with Bonnie

Task Items

[ExperimentsInHonesty]

2025-02-12 Meeting Agenda

Prework to prep for meeting

• Weekly label check #890
• offboard team members that need it. See TDM-Calculator Team Roster for members that have changed status
  • Onboard & Offboard: UI/UX #1618
  • Onboard & Offboard: Dev #1617
  • Onboard & Offboard: Product #1048
• make sure there is a slide deck for stakeholder meeting Slide Deck for Stakeholders Meeting #888 and there is a link to it in the agenda below
• Make sure that all items in the New Issue Approval column either have someone assigned and its a draft, or a ready for... label. If this link has any issues, then they need to be labeled with the appropriate "ready for..." label
• Make sure that all items in the Questions column have a ready for... label. If this link has any issues, the issues will need to be labeled with the appropriate "ready for..." label
• Review the issues with the following labels on the project board and address issues, or add to this agenda to discuss.
  • P: TDM: project board, label: Ready for Product
  • P: TDM: project board, label: Ready for Prioitization
  • Check to see if there are any new questions on Get your Team Questions Answered here #1938. If there are any new questions, add the link to the comment to the New Items in the agenda below

Recurring items:

• Review assignments for each PM
  • Bonnie
  • Jeeyun
  • Parisa
  • [NAME OF PMS]
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further

New Items

• Look at issue tab to see what issues need a ready for or other label
• Finish Reonboarding Amitesh Onboard & Offboard: Product #1048 (comment)
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[angelaliao1231]

@fitprogram Hi Chandana! Please set up an account on VRMS so that you can be added to the VRMS website. Thanks!

PM CoP Agenda Link

[fitprogram]

Done @angelaliao1231

[senakim18]

2025-02-19 Meeting Agenda

Prework to prep for meeting

• Weekly label check #890
• offboard team members that need it. See TDM-Calculator Team Roster for members that have changed status
  • Onboard & Offboard: UI/UX #1618
  • Onboard & Offboard: Dev #1617
  • Onboard & Offboard: Product #1048
• make sure there is a slide deck for stakeholder meeting Slide Deck for Stakeholders Meeting #888 and there is a link to it in the agenda below
• Make sure that all items in the New Issue Approval column either have someone assigned and its a draft, or a ready for... label. If this link has any issues, then they need to be labeled with the appropriate "ready for..." label
• Make sure that all items in the Questions column have a ready for... label. If this link has any issues, the issues will need to be labeled with the appropriate "ready for..." label
• Review the issues with the following labels on the project board and address issues, or add to this agenda to discuss.
  • P: TDM: project board, label: Ready for Product
  • P: TDM: project board, label: Ready for Prioitization
  • Check to see if there are any new questions on Get your Team Questions Answered here #1938. If there are any new questions, add the link to the comment to the New Items in the agenda below

Recurring items:

• Review assignments for each PM
  • Bonnie
  • Parisa
  • Angela
  • Chandana
  • Amitesh
  • [NAME OF PMS]
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further

New Items

• Finish onboarding Sena Onboard & Offboard: Product #1048 (comment)
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[senakim18]

2025-02-26 Meeting Agenda

Prework to prep for meeting

• Weekly label check #890
• offboard team members that need it. See TDM-Calculator Team Roster for members that have changed status
  • Onboard & Offboard: UI/UX #1618
  • Onboard & Offboard: Dev #1617
  • Onboard & Offboard: Product #1048
• make sure there is a slide deck for stakeholder meeting Slide Deck for Stakeholders Meeting #888 and there is a link to it in the agenda below
• Make sure that all items in the New Issue Approval column either have someone assigned and its a draft, or a ready for... label. If this link has any issues, then they need to be labeled with the appropriate "ready for..." label
• Make sure that all items in the Questions column have a ready for... label. If this link has any issues, the issues will need to be labeled with the appropriate "ready for..." label
• Review the issues with the following labels on the project board and address issues, or add to this agenda to discuss.
  • P: TDM: project board, label: Ready for Product
  • P: TDM: project board, label: Ready for Prioitization
  • Check to see if there are any new questions on Get your Team Questions Answered here #1938. If there are any new questions, add the link to the comment to the New Items in the agenda below

Recurring items:

• Review assignments for each PM
  • Bonnie
  • Parisa
  • Angela
  • Chandana
  • Amitesh
  • Sena
  • [NAME OF PMS]
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with epic label and define how to break down further

New Items

• Link to 2025-03-04 Release Updates Slide Deck
• Finish onboarding Jasika (needs to make Github public, finish team roster, accept email invite)
• We need to review and add items to wiki Migrate project/clean project board #1724
• Carry over Items to next meeting that don't get addressed

FYIs

• A Marketing person (Ian Tigen) is going to help write requirements for the new website. I have done some of his onboarding, ill finish the rest later because I am customizing it Onboard & Offboard: Product #1048 (comment)

Notes from Meeting

Task Items

• check to see if there is an issue for the bug, where you are on a saved project you own, on page 2, and you hit reset project and it takes you back to page 1 with the data intact. Example: This is an extremely long name for a project just for the purpose of testing how wrapping will work in the Name filter on the My Projects page
  • This bug cannot be replicated on a unsaved project
  • This bug has not been tested on a new saved project, because the save button is not working.

[angelaliao1231]

Issue: #1938 issue doesn't have a role label. Should it be a part of product, or should the role remain as "missing"?

Answer: we need to create a role "all team members" and update accordingly

[angelaliao1231]

add to prework for prep list: move closed issues from the "on dev" column to the "done" column