2025 Q1 Event - Volunteers

[allella]

See our earlier Volunteers issues for past notes and context.

Volunteers

• Food & Drinks
  • Confirmed: Jim Ciallella
  • Unconfirmed / Past: Joel Griffith, Eric Anderson, Brian Kennedy, Sally Anderson
• Video
  • Confirmed: Olivia Sculley
  • Unconfirmed / Past: Joey Loman, Matt Thornton
• Breakdown
  • Confirmed: Jim Ciallella
  • Unconfirmed / Past: Jacob Adelberg, Zach Robichaud, Bogdan Kharchenko, Matt Irby, Jack Brackley, Alex Dresko
• Setup / Check-in
  • Confirmed:
  • Unconfirmed / Past: Pam Wood Browne, Jacob Adelberg, Zach Robichaud, Bogdan Kharchenko, Matt Irby, Jack Brackley, Alex Dresko
• Promo Whiteboard
  • Confirmed:
  • Unconfirmed / Past: Jas Eckard
• Photos
  • Confirmed:
  • Unconfirmed / Past: Violet Kester, Alan Johnson
• Speakers Outreach & Coordination
  • Confirmed:
  • Unconfirmed / Past: Barry Jones, Ryan Lanciaux

Tasks

• Get commitments from volunteers for the upcoming event
• Ask volunteers to RSVP to the event
• Connect with volunteers and share necessary tasks / details with them
• Confirm about any special needs for the video recording volunteer(s)
• Communicate with volunteers about when they need to arrive, tasks, and such
• Ask volunteers to raise their hand at the event if they see a speaker or other volunteers with a hand up. This worked well at the Feb 2024 event to interrupt the crowd without having to do so abruptly.
• Communicate with volunteers about where to park to unload and how to get into the building if they arrive before the doorbell is up.

Offered to Volunteer in the Future

• Ryan MacAllan - (on hiatus) food procurement and/or sponsorship
• Steven Wade - speaker, eventually may be able to helping with some organizing