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Welcome to Runsheet V2 (RsV2). This guide will help you understand how to setup this software and how it works under the hood.

What is RsV2?

RsV2 is a second iteration, re-written from scratch, of an original runsheet script which given a set of tasks and their dependencies, scheduled them in the most time optimized arrangement and provided a UI to help tracking the progress of those tasks. You can think of it as a simpler, collaborative and more focused Gantt chart with live task status updates.

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What can I use it for?

RsV2 can be used to track a weekend roll out for instance. You have a bunch of tasks that must be done in a certain order, such as putting up a maintenance notice, taking systems down, upgrading and testing. RsV2’s real advantage comes into play when multiple people are involved and prompt starting and finishing of tasks is of importance.

Features

  • RDBMS backed storage for tasks and runsheets
  • Multiple runsheets per server
  • Lax requirements on how the tasks and runsheets are stored
  • Completely reactive UI with live collaborative features.
  • Automatic time divisions based on total run time
  • Support for variety of database backends
  • Start time and “Behind Schedule” notifications
  • Single Go binary for ease of deployment (not static yet!)
  • Multi-platform support

Build & Install

go generate
go install -tags prod

Quick Demo

Run runsheet -config example-config.json and open your browser at http://localhost:8080

Setup

Config

RsV2 is configured using a file named config.yaml which must be placed in either: same directory as the executable; /etc/runsheet; $HOME/.runsheet or their equivalent locations on other platforms.

config.yaml has the following format:

# Optional
Listen: :8080

# A comment starting with hash character
ConnectionUrl: dbdriver://…
RunsheetsSql: select * from …

Listen specifies which interface and port number to listen for connections to serve the UI. :8080 is the default and means: serve on port 8080 on all interfaces. To limit to localhost for instance, you can use 127.0.0.1:8080.

ConnectionUrl specifies which DB driver to use and what parameters to pass, such as username, password, host and others. Following are examples of ConnectionUrls for various supported databases:

-# Oracle - Oracle Instant Client Basic is required
-ConnectionUrl: goracle://username/password@(DESCRIPTION=(ADDRESS_LIST=(ADDRESS=(PROTOCOL=tcp)(HOST=host.name.com)(PORT=1530)))(CONNECT_DATA=(SERVICE_NAME=MY_SERVICE_NAME)))

# Microsoft SQL
ConnectionUrl: sqlserver://username:[email protected]?database=my_db

# SQLite
ConnectionUrl: sqlite3://./relative/path/to/test.db

RunsheetsSql is a query or otherwise any valid SQL for the given database that retrieves the list of runsheets.

Runsheet

A runsheet is simply a list of tasks and their dependencies. RunsheetsSql must return the following columns (some optional):

  • id (string): ID of the runsheet
  • name (string)(optional): name or title of the runsheet — supports markdown
  • description (string)(optional): runsheet description — supports markdown
  • connection_url (string): Same format as ConnectionUrl above but for this runsheet
  • tasks_sql (string): SQL to get the list of tasks
  • update_sql (string): SQL to update status of a task
  • start_time (string)(optional): start time and date of the first task

All column names are case sensitive and RunsheetsSql must not retrieve any column that is not specified above.

tasks_sql is a query or otherwise any valid SQL for the given database that retrieves the list of tasks for the corresponding runsheet.

Task

A task is an undertaking assigned to a specific resource (person) and has defined duration in minutes. It may also have dependencies on other tasks. tasks_sql must return the following columns (some optional):

  • id (string): Task ID
  • name (string)(optional): Task name — supports markdown
  • description (string)(optional): Task description — supports markdown
  • assignee (string): Name of assignee
  • duration (number): Task duration in minutes
  • status (string): Task status which must be one of idle, ongoing or done
  • dependees (string): List of task IDs this task depends on, each separated by |

All column names are case sensitive and tasks_sql must not retrieve any column that is not specified above.

As an example of dependees: say we have three tasks with IDs of A, B and C. If C depends on A and B, then C’s record will have A|B in the dependees column.

update_sql is a valid SQL for the given database which updates status for a given task. All occurrences of {{task}} inside update_sql will be replaced with ID of the task whose status is being updated. All occurences of {{status}} inside update_sql will be replaced with the new status of the task. Below is an example:

update tasks set "status" = '{{status}}' where "id" = '{{task}}'

Note that no DB aware substitutions are done. Thus you’re required to quote literal string values in your SQL.

start_time is a string representation of the start time and date the earliest task in the runsheet is to be stamped with. Regular interval timestamps are shown on the left side of a runsheet UI. You may use any format supported by Javascript. Following is recommended: 2018-10-25 18:10:00 EST where EST defines the time zone, in this case Australian Eastern Standard Time. You may use an offset instead, such as +11:00 or other abbreviations.