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PyLadies Vancouver

Hello and welcome to PyLadies!

PyLadies Vancouver is a Python programming group for women in the Vancouver area. We welcome experienced programmers, people who have never programmed before, and everyone in between. Meetups are organized through Meetup.com.

At PyLadies we welcome all women, inclusive of trans women. Further we would like to extend a special invitation to nonbinary folks, as many (but not all) of the oppressions facing women in our industry are also experienced by nonbinary individuals. Persons with any gender identity are welcome to attend our meetups, but should respect that PyLadies Vancouver is a place where women's voices are centered.

We expect everyone attending our meetups to abide by our Code of Conduct.

PyLadies is an international mentorship group with a focus on helping more women become active participants and leaders in the Python open-source community. Our mission is to promote, educate and advance a diverse Python community through outreach, education, conferences, events and social gatherings.

Table of Contents generated with DocToc

Social Media

For Speakers

Thank you for considering presenting to us! Talks can be any length, from a 5 min lightning talk to a 30 min practice of a conference presentation.

Talks should:

  • Be related to the tech industry, preferably Python
  • Not a pitch, marketing or recruitment tool
  • Follow Code of Conduct

Let us know if you have any preferences, such as:

  • Are you taking any questions?
  • Are you OK with people raising hands during the talk, or should they wait until the end?
  • Do you have a Twitter account so we can credit you?
  • Are you OK to be photographed?

For Sponsors

Space

Thanks for offering to host PyLadies! Our requirements include:

  • Wifi
    • WiFi allows more than HTTP (eg SSH, rsync, FTP etc)
  • Washrooms
  • Plates, glasses, cutlery for dinner
  • Seating for up to 30
  • Accessible (wheelchair etc)
  • Near transit
  • Doesn't need front door runner, can get in via unlocked door or buzzer (optional)
  • For talk nights:
    • Projector
    • Mic (optional)
    • Podium (optional)
  • For Code Jams:
    • Tables to sit at
    • Lots of power outlets
  • Twitter handle (optional, so we can thank you on Twitter for sponsoring)

Food

For food sponsorship, we budget around $8/person for dinner. We usually have 15-30 people show up, and assume half of the RSVPs on Meetup will attend. See also pizza.py

There are 3 options for handling food:

  • PyLadies organizer does the ordering and the sponsor reimburses
  • PyLadies organizer plans the order and the sponsor pays
  • Sponsor handles ordering and payment

When ordering food, remember to include the following options:

  • Meat
  • Vegetarian
  • Gluten free, if possible
  • Dairy free, if possible
  • Vegan, if possible

(optional) Share your Twitter handle with us, so we can thank you on Twitter for sponsoring.

Meetup Organization

Funding the MeetUp

The PSF can help cover the Meetup fees. Apply for a grant by following these steps:

Arranging a Meetup

  • Announce the Meetup at least a week in advance, preferably 2 weeks

References

Running the Meetup

Pre-meetup preparation

  • Order food
  • Have Nametags
  • Print door sign

Opening remarks

  • Welcome, you all belong here!
  • What is PyLadies
    • Events: Talks, Tutorials, Hands-on workshops
  • Code of Conduct review
    • Please read Code of Conduct!
    • Highlight common mistakes
      • Well-Actuallys - minor corrections irrelevant to the speaker's main point
      • Subtle -isms - "So easy even my grandmother could do it!"
      • Feigning Surprise - "You don't know about X?!"
    • Any concerns or violations can be reported to [email protected] or anonymously via MeetUp’s About page.
    • Mistakes happen, and we are not here to blame and shame, but to learn and grow.
  • Logistics
    • Name tags and Photos (red means no photos)
    • Bathrooms locations
    • WiFi password
  • Community Annoucements
    • Upcoming conferences
    • Upcoming conference proposal deadlines
    • Other useful meetups happening
  • Thank sponsors of food & space

Closing remarks

  • Thank space & food sponsors
  • Thank everyone for showing up
  • Announce next meetup
    • Ask for speakers if relevant

License & Inspiration

This repository is licensed CC-BY-SA. Inspired by Code & Coffee Vancouver