Delete Fuel Requests

FMIS - Delete Fuel Requests User Manual

Introduction

This user manual provides detailed instructions on how to delete fuel requests in the Fuel Management Information System (FMIS). The new deletion process involves a two-step approval procedure to ensure proper oversight and accountability.

Steps to Delete a Fuel Request

Step 1: Submit Deletion Request (Institution Administrator)

1. Log in as Institution Administrator:

   • Access the system using your credentials.

2. Navigate to View Orders:

   • Go to the "View Orders" section under the "Order Management" menu.

3. Select the Request:

   • Locate the fuel request you wish to delete from the list of orders.

4. Generate Deletion Request:

   • Click the "Delete" button next to the request details.
   • Provide a comment explaining the reason for deletion.
   • Click the "Submit" button to send the deletion request to the Ministry of Health's system administrators.

Step 2: Approve and Delete Request (Ministry of Health System Administrator)

1. Log in as Ministry of Health System Administrator:

   • Access the system using your credentials.

2. Navigate to Delete Requests to Attend:

   • Go to the "Delete Requests to Attend" section under the "Administration" menu.

3. Review Pending Deletion Requests:

   • Review the list of pending deletion requests.
   • Click on the request to view detailed information.

4. Approve and Delete Request:

   • Provide a comment explaining the reason for approval.
   • Click the "Delete" button.
   • Confirm the deletion when prompted by the warning message.

Important Notes

• Comments Required: Both the institution administrator and the Ministry of Health system administrator must provide comments when submitting and approving deletion requests.
• Audit Trail: All deletion requests and approvals are logged for audit purposes.

Contact Information

For any issues or further assistance, please contact the FMIS support team:

• Email: [email protected]
• Phone: +94 11 1234567
• Office Hours: Monday to Friday, 9:00 AM to 5:00 PM

This manual ensures that all users follow the correct procedure for deleting fuel requests, maintaining the integrity and accountability of the FMIS.