Organizing Focused Code Sprints

Focused Code Sprints are organized by a SWG or DWG, and are open to the general public. The process for organizing focused code sprints is as follows:

• SWG/DWG Chair identifies a date for the code sprint.
• SWG/DWG Chair identifies a mode for the code sprint, if it is to be a hybrid event.
• SWG/DWG Chair provides the OGC DevRel with email confirmation from the Host (i.e. confirming that they will host).
• At least 3 months before the envisioned event date, the SWG/DWG Chair submits an Event Request to the OGC Event Manager.
• OGC Staff discuss the proposed sprint schedule and together deconflict the event from other OGC event
• OGC Staff confirm the dates have been reserved for the code sprint
• SWG/DWG Chair identifies SWG Member to serve as SWG Event Organizer.
• SWG Event Organizer prepares initial draft announcement for Press Release.
• SWG Event Organizer notifies OGC Staff that the draft announcement is ready for release.
• OGC DevRel adds the Sprint to the OGC Developer website.
• OGC DevRel adds the Sprint to the OGC Sprints website.
• SWG Event Organizer confirms the communication platforms for the event.
• SWG Event Organizer populates the GitHub wiki page on the developer-events repository. (Must include the agenda & comms platforms)
• SWG Chair reviews and approves the announcement for Press Release.
• OGC DevRel reviews and approves the announcement for Press Release.
• SWG Event Organizer sends registration form fields to OGC DevRel.
• OGC DevRel sets up the Registration Form or asks the Infrastructure Office to set up the Registration Form.
• SWG Event Organizer sends out 1st notification to participants, with logistics details (one month before sprint)
• At least 48 hours before the event, SWG Event Organizer visits the facility or examines it online to confirm logistics (power supplies, seating arrangements, wifi)
• SWG Event Organizer sends out 2nd notification to participants, with logistics details (two weeks before sprint)
• SWG Event Organizer sends proposals for social media posts to the OGC Communications Manager (two months before)
• All SWG members spread the word about the event among their contacts
• SWG Event Organizer sends out Final notification to participants, with logistics details (1 day before sprint)
• Hold the Sprint event