Update system admin guie (#16506)

opf · Aug 22, 2024 · 3a0942d · 3a0942d
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diff --git a/docs/system-admin-guide/backup/README.md b/docs/system-admin-guide/backup/README.md
@@ -13,19 +13,25 @@ Unless disabled via the [configuration](../../installation-and-operations/config
 
 You can yourself create backups of your OpenProject installation. Go to *Administration* and *Backup* to get started.
 
-![administration-backup](administration-backup-2034314.png)
-
 To be able to create a backup, a so called _backup token_ has to be generated first. This is supposed to add another level of security since backing up the whole installation includes sensitive data.
 
 You will then need to create a backup token by clicking **+ Backup token**.
 
-![create-backup-token](create-backup-token.png)
+![Create a backup token in OpenProject administration](openproject_system_guide_backup_tocken.png)
+
+You will be asked to enter **create** to confirm that you wish to create a token.
+
+![Confirm creating a backup token in OpenProject](openproject_system_guide_backup_token_confirm.png)
+
+In the next step you will be asked to confirm your password. 
 
-You will be asked to confirm your password when you try to generate or reset a token. The _backup token_ will only be displayed once after it has been generated. Make sure you store it in a safe place.
+> [!IMPORTANT]
+>
+> The _backup token_ will only be displayed **once** after it has been generated. Make sure you store it in a safe place.
 
 The system generates the token which you then fill in where requested in the field below. Then you can press the **Request backup** button
 
-![backup-code](backup-code.png)
+![Success backup token generation message in OpenProject](openproject_system_guide_backup_token_success.png)
 
 Each time you request a backup this token has to be provided. This also applies when requesting a backup via the API where on top of the API token the _backup token_ will have to be provided as well.
 

diff --git a/docs/system-admin-guide/backup/administration-backup-2034314.png b/docs/system-admin-guide/backup/administration-backup-2034314.png
diff --git a/docs/system-admin-guide/backup/backup-code.png b/docs/system-admin-guide/backup/backup-code.png
diff --git a/docs/system-admin-guide/backup/create-backup-token.png b/docs/system-admin-guide/backup/create-backup-token.png
diff --git a/docs/system-admin-guide/backup/openproject_system_guide_backup_tocken.png b/docs/system-admin-guide/backup/openproject_system_guide_backup_tocken.png
diff --git a/docs/system-admin-guide/backup/openproject_system_guide_backup_token_confirm.png b/docs/system-admin-guide/backup/openproject_system_guide_backup_token_confirm.png
diff --git a/docs/system-admin-guide/backup/openproject_system_guide_backup_token_success.png b/docs/system-admin-guide/backup/openproject_system_guide_backup_token_success.png
diff --git a/docs/system-admin-guide/design/README.md b/docs/system-admin-guide/design/README.md
@@ -67,7 +67,7 @@ Aside from uploading logos and icons, you can also customize the colors used wit
 To do this change the color values (entered as color hex code) in the *Advanced settings* section. In order to find the right hex code for a color, you can use a website, such as [color-hex.com](https://www.color-hex.com/).
  You can see the selected color in the preview area next to the color hex code. Therefore, it is possible to see the selected color before saving the changes.
 
-> ![TIP]
+> [!TIP]
 > If the button color you select is too light to have white text on top of it, the icon and text color will be displayed in black instead.
 
 ![Advanced color settings in OpenProject](openproject_system_guide_design_advanced_settings_primer.png)