031 ‐ Creating a Collection

Creating a Collection in ProvLibDigital

A Collection is a repository item, which collection items or records will become members of. It is helpful to create an empty collection through the ProvLibDigital dashboard before ingesting any content.

Content > Add Content > Repository Item

• ID - The collection number.

  • List of Collection IDs on Air Table

• Resource Type - Select "Collection" from the drop down menu

• Description

  • Most finding aids are published on Archives Space

    • Collection FA to Website Status spreadsheet

  • Refer to the Scope and Contents and Biographical/Historical Note in the finding aid

  • Add a button linking to the finding aid:

    <p><a class="file-download file-download-application file-download-pdf button button-action fa-download" href="[finding aid url]" target="_blank">Finding Aid</a></p>

• Model - Select "Collection" from the drop down menu.

• Published - Leave unchecked.

• URL Alias - assign the custom URL for the collection

  • Uncheck "Generate automatic URL alias"

  • Enter /collection/[ID] under "URL alias."

Adding Content to a Collection

Records in the metadata spreasheet are associated with the collection on PLD through the collection's Node ID