[wip] governance document

processes/governance.md

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+# Governance
+
+This document outlines our governance system at Root Systems.
+
+## Purpose
+
+The purpose of our governance system is to ensure:
+
+- our organisation is like an organism that adapts to dynamic environments
+- all participants are held accountable for their commitments
+- we connect information across the company for better collective intelligence
+- we distribute control to best action our shared resources
+
+## Structure
+
+### Members
+
+Our members are the core [kaitiaki](http://maoridictionary.co.nz/search?keywords=kaitiaki) for our organisation.
+
+Member responsibilities include:
+
+- Establishing the company's strategic direction for each year
+- Hold ultimate authority for any company decisions
+- Taking care of our shared culture
+
+### Directors
+
+Our directors form the [Board of Directors](https://en.wikipedia.org/wiki/Board_of_directors), as seen in a traditional company.
+
+See our current directors here: https://app.companiesoffice.govt.nz/companies/app/ui/pages/companies/6185345/directors
+
+Duties of our board of directors include:
+
+- Set board meeting dates for year and invite all directors and members
+- Following up on the company's strategic direction during the year
+- Accounting to the stakeholders for the company's performance
+- Approving large-scale decisions (annual budgets) from the coordinators
+- Reviewing the performance of the coordinators
+- Reviewing our exposure to possible sources of risk
+- Managing a risk table
+- Reporting to members monthly on
+  - Financial position (credits, debts and balances)
+- Reporting to members quaterly on 
+  - Projects profit and loss
+  - Products profit and loss
+
+### Coordinators
+
+Our coordinators execute the company's day-to-day operations, similar to a [Chief Executive Officer](https://en.wikipedia.org/wiki/Chief_executive_officer).
+
+Our coordinators are tasked with:
+
+- Business devolepment
+  - Exploring and developing leads
+  - Networking and developing relationships
+- Optimizing our business processes
+- Accounting to the board for each project's performance
+- Account Management
+  - Holding project managers to account
+
+## Rhythms
+
+### Annual General Meeting
+
+All members must attend an AGM each year.
+
+Our AGM is where we set our years performance and set our strategy for our next year.
+
+### Quarterly Member Retreat
+
+Every quarter members are encouraged to meet somewhere out-of-town for 2-3 days to catch up with the bigger picture.
+
+This is a chill environment for us to relax and spend time with each other. Maybe we gather some retrospective feelings and set some forward-thinking strategy.
+
+### Monthly Board Meeting
+
+### Monthly Member Away Day
+
+Every month, or as desired, we meet somewhere out of our normal space, to jam on group activities.
+
+This is a productive space to coordinate and swarm on anything that needs to be done.
+
+### Weekly Coordinator Meeting
+
+A weekly meeting for coordinators to bring up current issues, track progress towards existing issues, and delegate tasks for the next week.
+
+### Weekly Member Check-in
+
+Every week members meet over lunch to check-in about our current happenings - mental states, personal events, lives in general.
+
+This helps us keep in check with our 
+
+### Daily Member Standup
+