Plan

Attendees:

• 100 regular tickets
• 2 CoCoon member tickets
• 12 speakers
• 4 helpers (Steve, Eddie, Matthew, Vaughn)
• 10 more on the waiting list
• Total: 118 + 10 more optional

Set up:

• registration table near the door
• 100 regular seats in the speaker area
• 20-ish overflow seats
• extra space in the kitchen

T-Shirts:

• 55 tshirts of varying sizes
• delivered on Wednesday 3rd

Refreshments:

• 300 soft drink cans (delivered during the week)
• 100 beer can (delivered during the week)
• loads of ice (bought on the day)

Lunch:

• 100-ish Subway sandwiches (2/3 of a 12inch per attendee)
• delivered at 12pm on the day

After-Party:

• open air party by Discovery Bay pier
• 7pm onwards

Timetable:

Friday - setup

• 6pm - arrive - move seats and registration table
• 7pm - leave for speakers' dinner

Saturday - event

• 09:30am - arrive - start registration
• 10:00am - introduction
• 10:30am - speaker 1
• 11:00am - speaker 2
• 11:30am - speaker 3
• 12:00pm - speaker 4
• 12:30pm - lunch break
• 02:00pm - speaker 5
• 02:30pm - speaker 6
• 03:00pm - speaker 7
• 03:30pm - speaker 8
• 04:00pm - afternoon break
• 04:30pm - speaker 9
• 05:00pm - speaker 10
• 05:30pm - speaker 11
• 06:00pm - closing
• 06:30pm - tidy up
• 07:00pm - after-party at Discovery Bay pier